CITY CLERK'S OFFICE

1st Floor of City Hall
201 E. Jefferson
(217) 342-5301

 City Clerk's Offices Include:

• Accounting Administrator (Accounts Receivable/Accounts Payable & Payroll)
• City Clerk
• Insurance and Safety Coordinator

City Clerk:  Kelsey Lock

The Clerk's functions are broad and vital to the operation and welfare of the community. The City Clerk serves as keeper of the record with regard to official records of the City.

Some of the duties of the City Clerk include:

• In charge and custody of all bonds, contracts, books and papers belonging to the City, both financial and legal.
• Seals and attests all contracts and has supervision of the City debt, obligations, loans, liabilities and other payments of interest.
• Attends all Council Meetings and keeps records of such.
• Exercises general supervision over all officers charged in any manner with the receipt, collection or disbursement of municipal revenue.
• Keeps all ordinances, resolutions and minutes indexed and in safe keeping as well as maintains updated codification of the City ordinances.
• Serves as the City's Authorized Agent to the Illinois Municipal Retirement Fund pension.

Should anyone wish to get a copy of or view a public document other than Police records, one can do so by filing a Freedom of Information Act request, which is available in the City Clerk's office and online.

The City Clerk's Office is supervised by the City Administrator James Arndt.