CITY COUNCIL MEETING
EFFINGHAM CITY COUNCIL CHAMBERS
201 EAST JEFFERSON AVENUE
EFFINGHAM, ILLINOIS 62401
January 17, 2011
6:30 P.M.
Click her for PDF of agenda
1. Mayor calls meeting to order.
2. Roll call:
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
3. Omnibus Vote Agenda
Item No. 1 Regular City Council Meeting Minutes (1/03/12) - Approve
Item No. 2 Building Official's Office - Monthly Reports for December, 2011
Item No. 3 Change Order - Mulberry Street Sewer Rehabilitation (Lining method needs to be changed from spiral wound pipe to cured in place liner due to unforseen conditions that would have greatly restricted flow. Additional cost for bypass pumping. Total addition of $28,812.65 with payment to come from TIF funds.)
Item No. 4 Hiring of 6 Paid On Call Firefighters- Approve (Cost analysis memo from Fire Chief detailing related costs associated
with hiring 6 paid-on-call firefighters)
Item No. 5 Ordinance 3-2012, An Ordinance Authorizing the Sale and/or Disposal of Personal Property (All items listed will either be sold or recycled.)
Item No. 6 Ordinance No. 4-2012, An Ordinance Amending Appointment Ordinance No. 21-2011 (This Ordinance amends the Appointment Ordinance to hire Marlene Brandt as City Treasurer.)
Item No. 7 Ordinance 5-2012, An Ordinance Designating Depoistories for the City of Effingham (This Ordinance will replace Frank Esker's signature with City Treasurer Marlene Brandt's signature.)
Item No. 8 Resolution No. 15-2012, Resolution for Improvement by Municipality Under the Illinois Highway Code - Raney Street Pavement Patching (This Resolution obligates Motor Fuel Tax Funds for pavement patching on Raney Street from Wernsing Avenue North to Fayette Avenue. Estimated cost for the project is $80,000.)
Item No. 9 Resolution No. 17-2012, Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (This Resolution obligates Motor Fuel Tax Funds in the amount of $51,500 for the payment of electricity charges for street and traffic signals.)
Item No. 10 Resolution No. 18-2012, A Resolution Accepting a Proposal From All Service Contracting for Replacement of Filter Media at the Water Treatment Plant.
(The filter media at the Water Treatment Plant has experienced calcification which reduces flow, reduces runtime and requires additional backwash cycles. Other methods of removing and/or reducing the calcification has not yielded satisfactory results. It is recommended the filter media be replaced. This in conjunction with phosphate feed system which significantly reduces the calcification process will increase plant flows and reduce backwash cycles.)
Motion ___ Second ___
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
4. Presentation: Frank Esker, City Treasurer (Frank Esker will retire on January 20, 2012, and the Administration and Council wishes to acknowledge Frank for his hard work and dedication.)
5. Effingham Fire Department New Recruit Oath of Office- Firefighter Lucas Kroening
6. Ordinance No. 6-2012, An Ordinance Amending Appointment Ordinance No. 21-2011 (This Ordinance amends the Appointment Ordinance to hire Jodi Jackson
as Director of the Convention and Visitor's Bureau.)
Motion ___ Second ___
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
7. Discussion: Water Treatment Plant Liquid Polyphosphate Feed System Quotes (Quotes were requested to be submitted on Janaury 24 for equipment and installation services for a Liquid Polyphosphate Feed System. This product will enhance filter operation, reduce filter backwash cycles and maintain or improve water quality. This item was discussed on January 3, 2012)
8. Discussion: 2012-2013 Employee Assistance Program (EAP) Renewal (The City of Effingham conducted an Employee Assistance Program Request for Proposal for the 2012-2013 plan year beginning February 1, 2012 through January 31, 2013. Eligible employees include full time employees, Elected Officials, Paid on Call
firefighters, part time police officers and telecommunicators, and their eligible dependents. The city's current plan has been administered by Sarah Bush Lincoln Health Center for the past number of years. There is a potential savings of over 50%. The proposal results will be discussed and a recommendation made at this meeting.)
9. Discussion: 911 Consolidation
10. Discussion: Sale of LDH Fire Hose (Sale of 725' of LDH Fire Hose to the Teutopolis Fire Protection District)
11. Discussion: Replacement of Lime Feed System at Water Treatment Plant (Request for approval to proceed with design and bidding phase engineering this fiscal year for replacement of existing lime slaker systems with a hydrated lime feed system at the water treatment plant. Engineering costs estimated at $97,860 for design phase and $18,520 for the bidding phase with payment to be made from TIF.)
12. Motion ____ Second ____ Allow payment of bills
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
13. Announcements/Commissioner Comments
• Reports from Commissioners
• Reports from Staff: City Administrator; Public Works Director; Building Official; Economic Development Director; Fire Chief; Police Chief; Tourism Director; City Clerk
• Public Participation (Citizens who have provided a speaker's card may address the Council. Please state your name and address for the record. There is a three minute time limit per speaker.)
14. Motion ____ Second ____ to Recess into Executive Session for the purpose of consideration of the following subjects, pursuant to 5 ILCS 120/2 (c): Personnel-Section 2 (c) (1); Collective Bargaining - Section 2 (c) (2); Purchase or Lease of Real Estate - Section 2 (c) (5); Sale or Lease of Property - Section 2 (c) (6); Litigation - Section 2 (c) (11); and Review of Executive Session Minutes - Section 2 (c) (21). (If the Council desires to recess into executive session, the Council shall specifically indicate the desired topic of discussion for public record.)
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
15. Roll call:
Comnr. Harris_____ Comnr. Hirtzel_____ Comnr. Milleville_____ Comnr. Althoff_____ Mayor_____
16. Motion ____ Second ____ to adjourn the City Council Meeting of January 17, 2012, at ______ P.M.